- UDST - Qatar
- Al Tarafa, Jelaiah Street
- Duhail North
- P.O. Box 24449
- Doha, Qatar
Records Management
A records classification and retention schedule provides the organizational structure and length of time to keep or dispose of records. We use a functional classification scheme that is based on the functions and activities rather than the subjects or departments.
The retention period may specify authorized destruction, transfer to the Archives for permanent preservation or another institution.
We have based our classification and retention schedule on the Newfoundland and Labrador Provincial government guidelines, known as C-RIMS and RRDS, as well as, Qatari legal requirements and Canadian legal requirements, industry standards, and the needs of our University community.
The full version including legal citations and regulatory guidelines is available on MyUDST (Excel spreadsheet).
We have organized the records into 17 functions, each with record series based on activities.
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AC-01 |
Program Development |
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AC-02 |
Accreditation and Articulation |
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AC-03 |
Teaching and Learning |
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AC-04 |
Student Coursework |
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AD-01 |
Policies and Procedures |
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AD-02 |
Correspondence – Routine |
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AD-03 |
Meeting Minutes – Committees and Working Groups |
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AD-04 |
Meeting Minutes – Other |
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AD-05 |
Strategic Planning |
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AD-06 |
Project Management |
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AD-07 |
Event Planning |
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AD-08 |
Business Licenses, Permits and Certifications |
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EV-01 |
Chemical Inventory |
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EV-02 |
Environmental Health and Safety Programs |
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EV-03 |
Hazardous Waste Management |
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EV-04 |
Accident and Injury |
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EV-05 |
Exposure |
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EV-06 |
Environmental Testing and Monitoring |
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EV-07 |
Medical Records – STAFF |
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EV-08 |
Medical Records - STUDENTS |
|
FM-01 |
Architectural Drawings and Specifications |
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FM-02 |
Building Permits |
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FM-03 |
Transportation and Vehicle Management |
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FM-04 |
Housing and Accommodations |
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FM-05 |
Laboratory and Shop Equipment |
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FM-06 |
Maintenance, Repair and Inspection |
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FM-07 |
Equipment Rentals |
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FM-08 |
Facility Rentals |
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FM-09 |
Parking Administration |
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FM-10 |
Assets Management |
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FN-01 |
Cash Management / Banking |
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FN-02 |
Accounting |
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FN-03 |
Budgets |
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FN-04 |
Funding and Investments |
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FN-05 |
Financial Reporting |
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FN-06 |
Taxes |
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FN-07 |
Trusts and Endowments |
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FN-08 |
Payroll |
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GV-01 |
Constitution and Governing Bodies |
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GV-02 |
Board Meetings |
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GV-03 |
Audits |
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HR-01 |
Employee Records |
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HR-02 |
Recruitment and Hiring |
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HR-03 |
Compensation and Benefits |
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HR-04 |
Scheduling |
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HR-05 |
Training and Development |
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HR-06 |
Labour Relations |
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HR-07 |
Personnel Management |
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IM-01 |
Data Management |
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IM-02 |
Records Management |
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IM-03 |
Archives Management |
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IM-04 |
Library Management |
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IM-05 |
Access and Privacy |
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IT-01 |
Information Security |
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IT-02 |
Installed Systems and Applications |
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IT-03 |
Infrastructure and Network management |
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IT-04 |
Helpdesk Services |
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IT-05 |
Disaster Recovery |
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IT-06 |
IT Equipment and Maintenance |
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LG-01 |
Litigation and Claims |
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LG-02 |
Third Party Discovery |
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LG-03 |
Legal Opinions |
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LG-04 |
Contracts and Agreements |
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LG-05 |
Compliance |
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LG-06 |
Intellectual Property |
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MK-01 |
Communications |
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MK-02 |
Marketing |
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MK-03 |
Sales |
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MK-04 |
Graphic Design and Media |
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PR-01 |
Purchasing – General |
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PR-02 |
Purchasing – Capital Projects |
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PR-03 |
Supplier Management |
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RE-01 |
Research Development |
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RE-02 |
Rejected Proposals |
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RG-01 |
Student Records |
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RG-02 |
Admissions – Applicants who DO NOT Matriculate |
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RG-03 |
Enrolment |
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RG-04 |
Academic Scheduling |
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RG-05 |
Academic Records |
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RM-01 |
Insurance |
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RM-02 |
Risk management |
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SM-01 |
Security – General |
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SM-02 |
Security – Investigations |
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SM-03 |
Security – Video Surveillance |
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ST-01 |
Student Academic Support |
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ST-02 |
Alumni Relations |
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ST-03 |
Student Life and Activities |
University of Doha for Science and Technology @ 2022