Record Code
|
Record Series / Activity
|
Description / Scope Notes
|
Examples of Record Types
|
Retention Period
|
Final Disposition
|
Office of Primary Responsibility (OPR)
|
Privacy Considerations (Y / N)
|
|
SM-01
|
Security - General
|
Records related to the processes associated with protecting personnel, students, visitors, equipment, buildings and information
|
Security and Emergency Management Records | Key and Access Card Requests | Logs and Alarm Reports | Lost and Found Registers | Security Patrol Records | Building Access Lists and Logs | Fingerprint Log Books | Photo ID | Sign-in Sheets | Visitor Cards | Visitor Logs Access Authorization Memos | Entitlements Lists
|
5 years
|
Destruction
|
Facilities (Manager)
|
Y
|
|
SM-02
|
Security - Investigations
|
Records related to security incidents and investigations including investigation of physical security, computer security and property crime
|
Incident Reports | Investigative Case Files
|
Final Resolution + 5 years
|
Destruction
|
Facilities (Manager)
|
Y
|
|
SM-03
|
Security - Video Surveillance
|
Records related to audio or video recordings used for security purposes
|
Security Camera Logs | Video Surveillance
|
1 year
|
Destruction
|
Facilities (Manager)
|
Y
|
