Record Code
|
Record Series / Activity
|
Description / Scope Notes
|
Examples of Record Types
|
Retention Period
|
Final Disposition
|
Office of Primary Responsibility (OPR)
|
Privacy Considerations (Y / N)
|
|
EV-01
|
Chemical Inventory
|
Records related to chemical substances used at the institution that are or may be hazardous or otherwise are subject to special usage requirements
|
Inventories of Chemical Substances | Material Safety Data Sheets
|
Substance No Longer Stored or Used + 30 years
|
Destruction
|
TBD
|
N
|
|
EV-02
|
Environmental Health and Safety Programs
|
Records related to the general administration and management of environmental health and safety programs not covered elsewhere
|
Environmental Health and Safety Planning Records | Industrial Hygiene Records | Safety Meetings Records | Laboratory Safety Management | Health and Wellness Records | Emergency Preparedness Records
|
10 years
|
Destruction
|
Environmental Health and Safety Officer
|
N
|
|
EV-03
|
Hazardous Waste Management
|
Records related to the management of waste materials classified as hazardous and thus subject to special environmental health and safety requirements
|
Hazardous Waste Storage, Usage and Disposal Records
|
Permanent
|
Permanent retention
|
Facilities (Manager)
|
N
|
|
EV-04
|
Accident and Injury
|
Records related to accidents and injuries sustained by employees, students or other parties (not including individual medical records)
|
Accident and Incident Reporting Records | First Aid Records
|
7 years
|
Destruction
|
Shared
|
Y
|
|
EV-05
|
Exposure
|
Records used to determine whether employees, students or other parties have or may have been exposed to substances subject to environmental health and safety requirements
|
Actual or Possible Exposure Records
|
Employment Termination + 30 years
|
Destruction
|
TBD
|
Y
|
|
EV-06
|
Environmental Testing and Monitoring
|
Records related to tests and other monitoring performed as required by environmental health and safety regulations or policies and procedures
|
Air and Water Testing | Air and Water Monitoring
|
5 years
|
Destruction
|
TBD
|
N
|
|
EV-07
|
Medical Records - STAFF
|
Records relating to employee medical histories, including medical records resulting from on-the-job injuries and accidents, but excluding accident and injury reporting and exposure records
|
Medical Records and Exams | Medical Assessments | Immunization Records
|
Employment Termination + 30 years
|
Destruction
|
Campus Nurse
|
Y
|
|
EV-08
|
Medical Records - STUDENT
|
Records relating to student medical histories, including medical and immunization records, but excluding accident and injury reporting and exposure records
|
Medical Records and Exams | Medical Assessments | Immunization Records
|
Last Date of Attendance + 3 years
|
Destruction
|
Campus Nurse
|
Y
|
