Record Code
|
Record Series / Activity
|
Description / Scope Notes
|
Examples of Record Types
|
Retention Period
|
Final Disposition
|
Office of Primary Responsibility (OPR)
|
Privacy Considerations (Y / N)
|
|
IT-01
|
Information Security
|
Records related to the security and integrity of the information assets of the institution
|
Encryption | VPNs | Firewalls | Anti-Virus Software | Spyware Removal | Privacy | Incident Reporting
|
Life of System +3
|
Destruction
|
IT Operations
|
Y
|
|
IT-02
|
Installed Systems and Applications
|
Records related to installed computer systems and applications of the institution, including records related to hardware, software and website management
|
Application Descriptions | Business Use and Purpose | Dates of Installation | Upgrades and Retirement | Application History | Licensing | Development | Website Software | Site Management and Related Records
|
Life of System +3
|
Destruction
|
IT Software Development
|
N
|
|
IT-03
|
Infrastructure and Network Management
|
Records related to the day-to-day operations of the institution's information technology infrastructure and related services
|
Project Planning | Systems Documentation | Testing | System Logs | Daily Operational Records | Landlines | Internet | Fax Services | Teleconference Services | Video Conference
|
3 years
|
Destruction
|
IT Operations
|
N
|
|
IT-04
|
Helpdesk Services
|
Records related to helpdesk services and user accounts
|
Requests for User Accounts | User Account Status | User Account Rights of Access | User Account Discontinuance | Desktop/User Support Records | Case Management Records
|
3 years
|
Destruction
|
IT Operations
|
Y
|
|
IT-05
|
Disaster Recovery
|
Records related to the institution's disaster recovery program and plans
|
Business Resumption Plans | Contingency Planning | Disaster Recovery Plans
|
Superseded + 3 years
|
Destruction
|
IT (TBD)
|
N
|
|
IT-06
|
IT Equipment and Maintenance
|
Records related to the management and repair of IT equipment
|
Desktop Computers | Laptop Computers | Printers | Accessories | Cellphones | Projectors | DVD/CD Equipment | Inventory of Equipment | User/Departmental Requests for IT Equipment Repair and Maintenance | Asset Disposal Records
|
3 years
|
Destruction
|
IT Operations
|
N
|
