Record Code
|
Record Series / Activity
|
Description / Scope Notes
|
Examples of Record Types
|
Retention Period
|
Final Disposition
|
Office of Primary Responsibility (OPR)
|
Privacy Considerations (Y / N)
|
|
LG-01
|
Litigation and Claims
|
Records related to threatened or asserted litigation and claims for a range of issues including regulatory examinations and inquiries, student tribunals and research misconduct proceedings
|
Case Files | Claims | Court Orders | Document Retention Notices | Final Judgments and Settlements | Laws and Regulations |Transcripts | Trial Documents | Examination Report | Regulatory Warnings | Regulatory Investigations and Inquiries | Regulatory Agency Audits | Student Tribunal Records
|
Final Resolution + 7 years
|
Selective retention by archives
|
TBD
|
Y
|
|
LG-02
|
Third Party Discovery
|
Records related to third party discovery requests not related to a matter involving the institution as a named party
|
Discovery Requests | Subpoenas | Discovery Responses
|
3 years
|
Destruction
|
TBD
|
Y
|
|
LG-03
|
Legal Opinions
|
Records related to legal opinions requested by or on behalf on the institution
|
Legal Opinions | Legal Research | Laws and Regulations
|
Permanent
|
Permanent retention
|
(TBD)
|
N
|
|
LG-04
|
Contracts and Agreements
|
Records related to obligations with third parties under contracts, leases and other agreements not covered elsewhere
|
Contracts | Agreements | Leases | Amendments | Sponsorship Contracts and MOUs
|
Life of Agreement + 7 years
|
Selective retention by archives
|
TBD
|
Y
|
|
LG-05
|
Compliance
|
Records created, managed and/or submitted by the institution to comply with regulators and internal controls not covered elsewhere
|
Filings | Regulatory Reports | Correspondence | Control Reports
|
7 years
|
Destruction
|
TBD
|
N
|
|
LG-06
|
Intellectual Property
|
Records related to the processes associated with the preparation, filing and maintenance of the institution's intellectual property rights including patents, copyrights and trademarks
|
Registrations | Applications | Renewals | Publications | Search Reports | Correspondence | Case Files and Histories | Notices of Infringement
|
Rights Expiration + 7 years
|
Archive
|
TBD
|
N
|
