Record Code
|
Record Series / Activity
|
Description / Scope Notes
|
Examples of Record Types
|
Retention Period
|
Final Disposition
|
Office of Primary Responsibility (OPR)
|
Privacy Considerations (Y / N)
|
|
AD-01
|
Policies and Procedures
|
Records related to the development and description of policies and procedures intended to ensure compliance with internal requirements as well as requirements contained in governmental regulations
|
Policies and Procedures | Procedure and Compliance Manuals | Codes of Conduct (Academic and Institutional)| Handbooks | Records Retention Schedules
|
Superseded + 7 years
|
Selective retention by archives
|
TBD (Shared)
|
N
|
|
AD-02
|
Correspondence - Routine
|
Outgoing and incoming correspondence, including internal memoranda and email, dealing with routine administrative matters
|
Department Correspondence | Internal Memoranda | Email |
|
5 years
|
Selective retention by archives
|
TBD
|
Y
|
|
AD-03
|
Committee Meeting Minutes
|
Records related to proceedings of all committee meetings
|
Committee Meetings
|
Permanent
|
Permanent retention
|
TBD
|
Y
|
|
AD-04
|
Staff Meeting Minutes
|
Records related to proceedings of all staff and departmental meetings
|
Staff Meetings
|
3 years
|
Destruction
|
TBD
|
Y
|
