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Employee Departure Records Procedure

Ownership of Records

Throughout their time at UDST and when they are departing the University, employees need to keep in mind that they do not own the records that are in their possession. All records belong to the University. As a result, it is the responsibility of each employee to make sure records remain secure.

It essential that employees do not destroy any records that may have a primary (operational) or secondary (historical) value after the employee's departure. Some records have a long-term legal retention schedule and should be sent to the Archives. Active records should be passed along to your department through your Dean, Manager or the position's incumbent.

For assistance on what records may need to be archived, please contact the Archives staff at